Project Management Solutions
Project Management is part of every job today. Even if you are not “Officially” designated as a Project Manager – the reality is that in today’s complex world – all of us have to be Project Managers whether it is planning a holiday for our families or planning a major new initiative at work. Our jobs and businesses require Project Management whether it be in the areas of Human Resources, Marketing, Technical or Operations. On the other hand we also have personal projects such as holiday planning or wedding planning etc.
We often don’t realize we are using the basic skills of project management such as planning, budgeting, organizing, negotiating etc even in our personal lives! Whether you’re a line manager or a CEO, in actuality, you’re probably a project manager and you don’t even know it. Most likely, you didn’t think that you would spend hours planning projects, gathering resources, engaging teams, and monitoring and reporting on results.
You are an “Accidental Project Manager.” whether you like it or not!
Even if you only manage an occasional, short-term project, you can anticipate obstacles and complete your projects on time and under budget by learning a few basics of project management. Simply stated, project management is concerned with managing effectively within constraints: such as time, money and resources. These factors are in finite supply and therefore careful planning will be the factor that determines your success or failure.
The first obstacle Project Managers face in achieving project success is finding a way to get everyone on the same page. Within an organization, multiple people may have a small part in ensuring a particular task is completed. A bottleneck in completing one task may hold up dozens of others working on the same project.
Interdepartmental projects are prone to obstacles, such as when the marketing team needs assistance from the IT team to implement a new Web initiative. Without the right mechanisms in place, it can be a struggle to even collect status updates from other departments.
The scope of a project is also a major factor in determining outcome.Scope discovery involves gathering the information required to start a project, and the features of the product that would meet the stakeholders requirements. Often this results in a scenario called scope-creep where stakeholders keep adding requirements until the project becomes non-viable.
Another factor can be information hoarders – those who don’t share information quickly or effectively. Sometimes, an individual’s working style is such that he or she prefers not to share news on progress as part of an effort to control the process or perception of performance. Sometimes there’s a belief that those in other departments will not understand details specific to another’s role in the project. Other times, priorities shifted by leaders aren’t communicated swiftly to those managing the day-to-day tasks of the business.
Still another obstacle is the resistance to change. Often, this starts with the executive team, the group most likely to be set in their ways regarding planning. Team members can get nervous about accountability, don’t want to switch from old-school methods, or are simply unwilling or unable to change.
If you have faced any of these obstacles in your role as a project manager – I have a few FREE templates that might interest you.
Click on the link below to get your free templates.